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Categories and Instructions


The Annual Academic Competition was established to encourage the writing of professional papers, the creation of posters and to promote the utilization of the Health Sciences Library in support of patient care, education, continuing professional development and research. Awards will be presented to acknowledge outstanding academic achievement across all departments at the participating hospitals. Each winning first author and their mentor will be specifically recognized by the Competition Committee to the Department Chairman, Section Division Head and Program Director.


The competition is open to residents, fellows, nurses, post-doctorial trainees and allied health professionals in student programs, and affiliated students of the clinical campuses of the North Shore-LIJ Health System. Doctoral students at the Feinstein Institute’s Elmezzi Graduate School of Molecular Medicine and the Hofstra North Shore-LIJ School of Medicine are eligible for the Basic Science or Clinical Science Research categories. Submissions must be based on activities at the North Shore-LIJ Health System or the Hofstra North Shore-LIJ School of Medicine. Abstracts will be grouped and judged based on classifications defined below. Papers may be submitted for publication or “In Press” but not already published by date of abstract submission. Posters may have been presented at a professional meeting during the 2012-2013 academic year. The first author of each abstract must be a member of one of the categories of eligible participants.


All initial submissions must be submitted on the official Competition Abstract Form (located on HealthPort under the Education & Research tab, Academic Day section). Authors must indicate whether they are entering the abstract for the poster or the paper competition. Participants are limited to submitting either two papers, two posters or a poster and a paper. Finalists for posters and papers will be notified via email during the first week of March. The deadline for the submission of full papers will be March 31st. Posters are due on May 7th – the NSLIJ Academic Day. All poster first authors must be in attendance that day to present their posters to the judges.


It is required that those who are eligible to submit an abstract select a faculty mentor who is knowledgeable of the content of the abstract to act as a collaborator for their proposal. Participants will need to submit a form that attests that their mentor has reviewed the abstract prior to submitting it electronically. An attestation form will also be required when submitting the final paper. All abstracts must be no more than 350 words utilizing Times New Roman or Calibri size 12 font, single spaced and contain the required information described on the next page. Abstracts should not include author(s) names, figures, tables or references. Abstracts for studies in progress without final results and conclusions will be accepted as long as there is some preliminary information included in order to judge the abstract. It is expected that results and conclusions will be included in the Full Paper or Poster on due dates noted above, if chosen. The individual submitting the abstract must be the eligible first author. The subject is at the discretion of the author, but should be based on work or educational experience connected with the clinical campuses. Abstracts submitted by Classification A participants will be judged and prizes awarded according to the following categories:

  • Basic Science Research
  • Case Reports
  • Educational Outcomes Research
  • Clinical Science Research
  • Literature and Clinical Topic Reviews

Abstracts submitted by Classification B participants will be limited to Basic Science or Clinical Science Research. Abstracts submitted by Classification C or D participants will be judged and prizes awarded as separate groups, although one of the above categories must still be designated. The judges may withhold an award if no paper or poster in a category is found to merit an award.

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